Executive Assistant & Bookkeeping Support - Remote

Overview

We are seeking a highly organized and detail-oriented Executive Assistant with bookkeeping expertise to support the CEO of a U.S.-based software company. The role blends QuickBooks bookkeeping, invoicing, and financial support with executive administrative tasks such as scheduling, document management, and general operations support.

In Short

• Part-time role with potential for full-time engagement.
• Manage QuickBooks Online for invoicing and reconciliations.
• Support accounts payable/receivable and maintain accurate records.
• Prepare financial summaries for leadership review.
• Manage calendars and scheduling for the CEO.
• Handle document preparation and general administrative tasks.
• Coordinate with internal teams as needed.
• Assist with customer/admin paperwork.
• Provide overflow support to the Operations Director.
• Perform general VA tasks like data entry and research.

Requirements

• 3–5+ years experience as an Executive Assistant, Bookkeeper, or Admin VA.
• Strong proficiency in QuickBooks Online.
• High integrity and discretion with financial data.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills in English.
• Ability to work U.S. Eastern hours consistently.

Benefits

• Flexible working hours.
• Opportunity to grow into a full-time role.
• Work with a U.S.-based software company.
• Gain experience in both executive assistance and bookkeeping.
• Be part of a supportive team environment.