Executive Assistant & Sales Support - Remote

Overview

Zipdev is seeking a highly organized and proactive Executive Assistant to support two executives leading a growing business in the building services industry. This role requires someone who can manage both business-related and personal tasks, helping the executives stay focused on strategic priorities while ensuring day-to-day operations run smoothly. The ideal candidate is bilingual, tech-savvy, detail-oriented, and has experience working in fast-paced environments where communication, discretion, and initiative are key.

In Short

• Prioritize, organize, and draft professional email correspondence across multiple inboxes.
• Coordinate meetings, appointments, and events across various schedules.
• Assist with business development efforts by updating the CRM (HubSpot).
• Prepare documents, manage digital files, and provide general administrative support.
• Organize business and personal travel, including booking flights and accommodations.
• Support with tasks such as appointment scheduling and event planning.
• Utilize HubSpot CRM, Slack, and Google Workspace for communication and task tracking.
• Keep track of important deadlines and daily priorities.

Requirements

• Bilingual in English and Spanish.
• Experience as an Executive Assistant or in a similar role.
• Proficiency in CRM systems, especially HubSpot.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to work in a fast-paced environment.
• Detail-oriented with a proactive approach.
• Tech-savvy with experience in Google Workspace and Slack.

Benefits

• Opportunity to work with executives in a growing industry.
• Dynamic and fast-paced work environment.
• Professional development opportunities.
• Flexible working hours.