Executive Assistant - Remote

Overview

The Executive Assistant is responsible for providing administrative support to one or more executives, performing day-to-day tasks such as coordinating diaries, preparing materials for meetings, organizing and managing data, and serving as a liaison with other departments.

In Short

• Primary support for the West Offices including all associated tasks
• Act as liaison between FM and landlords regarding payments
• Supplier onboarding process and invoicing
• Occupancy Reporting for West
• Sustainability Reporting for West
• Data collection for parking and storage costs
• Maintain Safety Incident Reporting spreadsheet
• Experience with MS 365 required
• Good interpersonal and communication skills
• Experience with project coordination and budget tracking

Requirements

• Background in Facilities management
• Open for night shift schedule (9pm to 6am)
• Open for hybrid work setup
• Highly motivated and able to function in a fast-paced environment
• Attention to detail and ability to deliver accurate documentation
• Proven verbal and written communication skills
• Experience managing multiple demands and deadlines
• Good understanding of administrative and vendor support functions
• Experience with Sharepoint is a plus

Benefits

• Flexibility with hybrid work options
• Access to industry-leading technology
• Transformational work with big impact
• Wide array of compensation and benefits programs
• Support for personal growth and success