Executive Assistant to CEO and COO - Remote

Posted 17 hours ago

All others

Full Time

India

Calendar Management

Meeting Coordination

Executive Communication

Overview

The role of Executive Assistant to the CEO and COO involves managing schedules, communications, and administrative tasks to support senior leaders in a remote work environment.

In Short

End-to-end calendar management for CEO and COO across multiple time zones
Scheduling and resolving conflicts with clear buffers
Enforcing meeting hygiene with agendas and objectives
Proactively reducing unnecessary meetings
Inbox and message triage across various platforms
Drafting professional executive-level responses
Preparing meeting briefs and structured notes
Tracking action items and follow-ups
Maintaining an executive task tracker
Supporting admin operations such as travel planning

Requirements

3+ years of experience as an Executive or Personal Assistant
Excellent written and spoken English
Strong follow-up discipline
High level of organization and confidentiality
Proficient in Google Workspace and Zoom/Meet
Ability to overlap 2–4 hours daily with Europe/Berlin time zone
Comfortable working remotely with async coordination

Benefits

Fully remote role based in India
Direct exposure to CEO and COO
High ownership and impact in the role
Flexible working hours with async work allowed
Opportunity to grow into a Senior EA role
Competitive compensation based on experience
Fast decision-making and respect for your time

WizardTales

WizardTales is an innovative and forward-thinking company that thrives on experimentation and the development of cutting-edge technologies. With a strong focus on creating modern infrastructure solutions, WizardTales serves some of the largest companies and government entities across Germany. The company fosters a collaborative and inspiring environment, encouraging its team to explore new ideas and technologies while also supporting clients in building and managing their infrastructure. With a rich history in pioneering technologies, including the first major Docker cluster in Europe, WizardTales is committed to leading the way in infrastructure offerings and is dedicated to empowering its employees to learn, grow, and take on leadership roles in their projects.

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