Executive Assistant/Business Coordinator, R&D - Remote

Overview

The Executive Assistant and R&D Coordinator plays a pivotal role in supporting the Chief R&D Officer and the broader R&D team by managing administrative, operational, and business management responsibilities with a focus on efficiency, innovation, and excellence.

In Short

• Provide comprehensive administrative support to the Chief R&D Officer and the R&D leadership team.
• Proactively manage complex calendars, schedule meetings, coordinate travel arrangements, and expense reporting.
• Edit and finalize Executive Leadership Team and Board pre-read materials.
• Manage logistics and technology for meetings.
• Summarize meetings and ensure timely follow-ups.
• Serve as a liaison with other administrative professionals across the company.
• Facilitate resource, project, and cost savings assistance.
• Learn and utilize generative AI tools to automate workflows.
• Manage systems for document and project management.
• Track contract-related expenditures and assist in budget preparation.

Requirements

• 10+ years of experience in executive administration or project coordination.
• Proven ability to manage multiple priorities with a proactive approach.
• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Experience or willingness to learn AI tools.

Benefits

• Inclusive workplace culture.
• Flexible & collaborative work environment.
• Paid Time Off and Holidays.
• Paid Volunteer Time Off.
• Access to LinkedIn Learning for career development.
• 401K plan with generous company match.
• Flexible benefits from the first day.
• Paid parental leave available after 12 months of employment.