Remote Otter LogoRemoteOtter

Executive Coordinator - Remote

Posted 1 week ago
All others
Full Time
IL, USA
$74K - $115K/year

Overview

An Executive Coordinator plays a crucial role in supporting C-level executives by managing their schedules, communications, and various administrative tasks. This role will be crucial guiding Cadrex’s day-to-day rhythm and priorities while teaming up with the executive leadership team. The Executive Coordinator will guide the team by providing hands-on support to improve company performance and enhance the company’s goals. This role reports directly to the CEO.

In Short

  • Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for executives
  • Communication: Handle incoming and outgoing communications, including emails, phone calls, and memos
  • Data Analysis: Able to pull and report on data in excel and Power BI
  • Document Preparation: Draft, review, and edit documents, presentations, and reports
  • Meeting Coordination: Organize and prepare for meetings, including setting agendas, taking minutes, and following up on action items
  • Travel Arrangements: Plan and book travel, accommodations, and itineraries
  • Office Management: Maintain office supplies, manage office space, and ensure a smooth workflow
  • Confidentiality: Handle sensitive information with discretion and maintain confidentiality
  • Project Support: Assist with special projects and initiatives as needed

Requirements

  • Organizational Skills: Strong ability to manage multiple tasks and priorities
  • Communication Skills: Excellent written and verbal communication skills
  • Attention to Detail: High level of accuracy and attention to detail
  • Technical Proficiency: Proficient in Microsoft Office Suite and other relevant software
  • Problem-Solving: Ability to anticipate needs and proactively address issues
  • Interpersonal Skills: Professional demeanor and ability to interact with various stakeholders
  • Bachelor's degree preferred
  • 5+ experience as an executive assistant or in a similar role supporting c-level executives

Benefits

  • Health/dental/vision coverage
  • Employer-paid and supplemental life insurance
  • Short- and long-term disability insurance
  • Generous paid time off and holiday pay
  • Monthly remote work stipend (for remote employees who qualify)
  • 401(k) investment plan, with an employer match of up to 4%
  • Education support program
  • Safety eyeglasses/shoe reimbursement
  • Referral bonuses
  • Bonus plan for all full-time employees
Cadrex Agawam logo

Cadrex Agawam

CADREX Manufacturing Solutions is a prominent provider of complex sheet metal and machined production parts, assemblies, and weldments, catering to diverse end markets such as electrical transmission and distribution, warehouse automation, technology, aerospace & defense, medical, food, and industrial sectors. With multiple locations across the United States and Monterrey, Mexico, CADREX boasts a wide range of in-house manufacturing capabilities, including laser cutting, sheet metal fabrication, CNC machining, and robotic welding, enabling them to deliver efficient, high-quality production solutions. The company is committed to safety, collaboration, and accountability, ensuring a supportive work environment while adhering to equal employment opportunity principles.

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