Executive Coordinator - Remote

Overview

An Executive Coordinator plays a crucial role in supporting C-level executives by managing their schedules, communications, and various administrative tasks. This role will be crucial guiding Cadrex’s day-to-day rhythm and priorities while teaming up with the executive leadership team. The Executive Coordinator will guide the team by providing hands-on support to improve company performance and enhance the company’s goals. This role reports directly to the CEO.

In Short

• Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for executives
• Communication: Handle incoming and outgoing communications, including emails, phone calls, and memos
• Data Analysis: Able to pull and report on data in excel and Power BI
• Document Preparation: Draft, review, and edit documents, presentations, and reports
• Meeting Coordination: Organize and prepare for meetings, including setting agendas, taking minutes, and following up on action items
• Travel Arrangements: Plan and book travel, accommodations, and itineraries
• Office Management: Maintain office supplies, manage office space, and ensure a smooth workflow
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality
• Project Support: Assist with special projects and initiatives as needed

Requirements

• Organizational Skills: Strong ability to manage multiple tasks and priorities
• Communication Skills: Excellent written and verbal communication skills
• Attention to Detail: High level of accuracy and attention to detail
• Technical Proficiency: Proficient in Microsoft Office Suite and other relevant software
• Problem-Solving: Ability to anticipate needs and proactively address issues
• Interpersonal Skills: Professional demeanor and ability to interact with various stakeholders
• Bachelor's degree preferred
• 5+ experience as an executive assistant or in a similar role supporting c-level executives

Benefits

• Health/dental/vision coverage
• Employer-paid and supplemental life insurance
• Short- and long-term disability insurance
• Generous paid time off and holiday pay
• Monthly remote work stipend (for remote employees who qualify)
• 401(k) investment plan, with an employer match of up to 4%
• Education support program
• Safety eyeglasses/shoe reimbursement
• Referral bonuses
• Bonus plan for all full-time employees