Executive Assistant - Remote

Overview

Visit.org is looking for a passionate and ambitious Executive Assistant to join our remote team. The Executive Assistant will oversee scheduling and calendar management for the CEO, serving as a key operational partner in coordinating meetings, communications, and executive workflows. The right candidate will have an entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder in a start-up tech environment.

In Short

• Manage and maintain the CEO’s calendar, including scheduling internal and external meetings across multiple time zones.
• Prioritize and resolve scheduling conflicts, ensuring optimal use of the CEO’s time.
• Prepare and distribute meeting agendas and relevant materials.
• Plan and coordinate complex domestic and international travel.
• Provide detailed travel packs with all required documents and confirmations.
• Monitor and adjust travel plans proactively in response to changes.
• Prepare briefing documents, presentations, and reports ahead of key meetings.
• Take detailed meeting notes and track action items for follow-up.
• Manage expense reports, reimbursements, and corporate credit card reconciliations.
• Assist with special projects, events, and initiatives as requested.

Requirements

• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple tasks and prioritize effectively.
• Experience with calendar management and scheduling tools.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to maintain confidentiality of sensitive information.
• Experience in a fast-paced, start-up environment is a plus.

Benefits

• Join a purpose-driven team with a strong sense of responsibility.
• Work remotely with flexible hours.
• Opportunity to make a meaningful impact on communities.
• Engage in innovative and creative processes.