Project Administrator - Remote

Overview

The Practice Administrator plays a vital role within Visante’s Project Management Office (PMO), supporting both client-facing consulting projects and internal initiatives. This position is responsible for ensuring seamless project execution through effective management of administrative tasks, maintenance of project tracking systems, and coordination of team activities.

In Short

• Partner with Project Managers to support day-to-day execution across multiple active client engagements.
• Draft and refine client communications under Project Manager guidance.
• Coordinate internal and client-facing meetings.
• Attend project meetings to capture clear, high-quality notes.
• Maintain core project artifacts including action logs and issue trackers.
• Maintain version control and logical organization of client and project materials.
• Proactively monitor upcoming milestones and deliverables.
• Support implementation and continuous improvement of project management workflows.
• Assist with preparation of project status reporting and dashboards.
• Develop project management skills through exposure to planning and delivery workflows.

Requirements

• 1+ year of experience in project coordination or similar role.
• Preferred: Bachelor’s degree.
• Experience supporting consulting, healthcare, or professional services projects.
• Experience with project management practices or tools.
• Experience with cloud-based collaboration platforms.
• Strong communication and interpersonal skills.
• Ability to manage multiple workstreams concurrently.
• Interest in growing into a Project Manager role.

Benefits

• Competitive salary and benefits for this full-time salaried role.