Executive Assistant - Remote

Overview

Ecolab is seeking an experienced, professional and dynamic Executive Assistant to provide support to the Institutional leaders, performing both standard and advanced duties while managing highly confidential information.

In Short

• Proactively manage calendars and schedule meetings for two executives.
• Exercise discretion in organizing and maintaining the electronic calendar.
• Provide support with calendar and email management, coordination of conference calls and WebEx meetings.
• Coordinate domestic and international travel arrangements.
• Produce high-quality reports, presentations, and other documents in Microsoft Office.
• Prepare drafts of correspondence and other documents.
• Manage projects as requested and prepare expense reports.
• Act as liaison for internal customers and key contact for executive contacts.
• Utilize the company e-billing system for processing invoices.
• Make independent decisions regarding planning and organizing priorities.

Requirements

• High School Diploma or equivalent.
• 5 years of executive assistant experience.
• Expert proficiency in Microsoft Office and Outlook.
• Excellent grammar, punctuation, and spelling skills.
• Ability to uphold confidentiality and manage sensitive information.
• Strong organizational, project management, and problem-solving skills.
• Exceptional interpersonal skills and professional demeanor.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Flexibility to respond to urgent project needs.

Benefits

• Comprehensive and market-competitive benefits.
• Opportunities for learning and growth.
• Ability to shape your career and make an impact.
• Work on meaningful challenges.
• Access to a supportive team environment.