Accounts Payable Specialist - Remote

Overview

The AP Specialist is responsible for managing the full vendor payment lifecycle, ensuring timely and accurate processing of invoices in accordance with company policies and internal controls.

In Short

• Own the end-to-end invoice lifecycle, including review, approval coordination, accurate system entry, and payment processing
• Maintain vendor records, including W-9 forms, payment methods, and contact information
• Prepare and execute weekly payment runs (ACH, wire, credit card, and check)
• Monitor AP aging and invoice cycle times to ensure timely payment and resolve exceptions
• Respond to vendor inquiries and resolve discrepancies promptly
• Follow up on outstanding checks and payment issues
• Maintain monthly AP reporting
• Assist with daily cashbook reconciliations
• Support audits by preparing documentation and responding to inquiries
• Prepare and support annual 1099 reporting

Requirements

• Bachelor’s degree in Accounting or 2–4+ years of Accounts Payable experience
• Intermediate Excel skills (pivot tables, VLOOKUP/XLOOKUP)
• Experience in a high-volume, fast-paced environment
• Familiarity with collaborative tools such as Slack, Zoom, and Outlook
• Prior Accounts Payable or accounting experience within an advertising or marketing agency is a plus

Benefits

• Competitive Salary Range
• Health, Dental and Vision benefit packages to fit all types of lifestyle
• Life, Short and Long Term Disability Insurance paid 100% by the company
• FSA / HSA Options
• 401(K) with a generous company match program
• Flexible Paid Time Off (aka- unlimited)
• Paid Parental Leave
• Hybrid and Remote work schedules available
• Employee Assistance Program (unlimited free telephonic counseling for a variety of issues such as mental health, financial support, and legal advice)
• Employee Referral Bonus