Executive Assistant & Office Manager - Remote

Overview

The Executive Assistant & Office Manager will manage the calendars, travel, and communications for 3-4 leadership team members while overseeing the smooth operation of the Lisbon office environment.

In Short

• Manage comprehensive office services and maintenance.
• Oversee office upkeep and liaise with property management and vendors.
• Act as the primary contact for maintenance, mail, shipping, and supplies.
• Assist in organizing and executing onsite events.
• Manage leadership team members' calendars and provide executive support.
• Arrange travel accommodations and itineraries.
• Serve as a liaison between leadership team members and stakeholders.
• Assist with expense reporting and financial tasks.
• Ensure strict confidentiality at all times.
• Availability to work at the Lisbon office 5 days a week.

Requirements

• 3+ years of experience as an Executive Assistant and/or Office Manager.
• Strong verbal and written communication skills in Portuguese and English.
• Proficiency with office management and scheduling software.
• Consulting or startup background preferred.
• Experience with Zip, Concur, Notion, Slack, and Navan.

Benefits

• A stimulating, fast-paced environment with room for creativity.
• Career development and growth opportunities.
• Competitive salary.
• Flexible work environment with unlimited vacation.
• Access to health and well-being programs.