Administrative Assistant - Remote

Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have strong administrative skills, proficiency in Microsoft Office Suite, experience with customer relationship management (CRM) systems, and the ability to manage multiple tasks efficiently while maintaining confidentiality.

In Short

• Perform accurate and timely data entry, ensuring all information is up-to-date and correctly recorded.
• Manage and maintain schedules, appointments, and travel arrangements for team members.
• Prepare and edit documents, reports, and presentations using Microsoft Office Suite (Excel, Word, PowerPoint).
• Assist in organizing meetings, conferences, and events, including booking venues, arranging catering, and coordinating schedules.
• Maintain and update CRM systems, ensuring client information is current and accurate.
• Handle phone calls and emails, providing excellent customer service to clients and internal team members.
• Reconcile commission statements monthly by entering data from received statements into the Green Tree Commission statement format.
• Support the finance department by processing invoices, expense reports, and other financial documents.
• Follow up on quotes and manage multiple incoming quotes weekly.
• Assist in special projects and perform other administrative tasks as assigned.

Requirements

• Bachelor’s degree required.
• Minimum of 3 years of proven experience as an Administrative Assistant or in a similar role. (Must Have)
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and CRM systems. (Must Have)
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines. (Must Have)
• English proficiency, with excellent written and verbal communication skills.
• High attention to detail and accuracy in data entry and administrative tasks.
• Ability to work independently and collaboratively in a team environment.
• Strong interpersonal skills and a professional demeanor.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in email communication and management.

Benefits

• Opportunity to contribute to a dynamic team.