Paralegal - Remote

Overview

SpotMe is a leading B2B event platform that helps enterprises increase the impact of their events by delivering CRM-connected, high-quality experiences across in-person, virtual, hybrid events, and webinars. With a strong focus on life sciences, SpotMe powers Onomi: an HCP engagement product that enables medical and commercial teams to run impactful congresses, symposia, advisory boards, and webinars. Together, SpotMe and Onomi turn events into a company’s most effective engagement channel

The Legal and Procurement team is on a mission to help our sales team close deals faster and easier, bring order to our contracts and save money on our vendors. We are building on the grounds of an already-established function, with the main goals of scalability, efficiency, and business-friendliness. As our first Legal Assistant/Paralegal, you will be at the heart of this transformation, providing the essential support needed to make those goals a reality.

You will be the organizational backbone of the legal and procurement function. Owning the day-to-day execution of our contract and vendor management processes. Your attention to detail and proactive approach will ensure that our legal operations run smoothly, our data is accurate, and our internal teams get the timely support they need.

Your motto will be: "Get it right, get it done, and keep us organized."

In Short

• Daily management of the Vendor Contract Management System (VCMS) for vendor agreements.
• Manage the e-signature process for contracts and ancillary documents.
• Prepare first drafts of standard commercial and non-commercial agreements.
• Triage incoming legal requests, escalating complex issues to the Manager.
• Support the vendor evaluation process and serve as a contact for procurement questions.
• Maintain organized digital legal files and assist in developing workflows.
• Provide general administrative support to the Legal & Procurement Manager.
• Proactively manage contract renewals and support the DealDesk team.
• Become a power user of the VCMS and ensure data integrity.
• Assist in auditing existing vendor and commercial contracts.

Requirements

• Experience as a paralegal, contract administrator, or legal assistant.
• Strong organizational and proactive skills.
• Tech-savvy with a willingness to embrace new technologies.
• Excellent communication skills, both written and verbal.
• Attention to detail and ability to create order out of chaos.

Benefits

• Opportunity to shape and build a new role within the team.
• Be part of a dynamic and innovative company.
• Collaborate with various departments to drive efficiency.
• Work in a supportive and progressive environment.