Legal Assistant/Paralegal - Remote

Overview

SpotMe is a leading B2B event platform that helps enterprises increase the impact of their events by delivering CRM-connected, high-quality experiences across in-person, virtual, hybrid events, and webinars. With a strong focus on life sciences, SpotMe powers Onomi: an HCP engagement product that enables medical and commercial teams to run impactful congresses, symposia, advisory boards, and webinars. Together, SpotMe and Onomi turn events into a company’s most effective engagement channel.

The Legal and Procurement team is on a mission to help our sales team close deals faster and easier, bring order to our contracts and save money on our vendors. We are building on the grounds of an already-established function, with the main goals of scalability, efficiency, and business-friendliness. As our first Legal Assistant/Paralegal, you will be at the heart of this transformation, providing the essential support needed to make those goals a reality.

You will be the organizational backbone of the legal and procurement function. Owning the day-to-day execution of our contract and vendor management processes. Your attention to detail and proactive approach will ensure that our legal operations run smoothly, our data is accurate, and our internal teams get the timely support they need.

Your motto will be: "Get it right, get it done, and keep us organized."

In Short

• Daily management of Vendor Contract Management System (VCMS).
• Manage the e-signature process for contracts and ancillary documents.
• Prepare first drafts of standard commercial and non-commercial agreements.
• Triage incoming legal requests and escalate complex issues.
• Support vendor evaluation processes and serve as a contact for procurement questions.
• Maintain organized digital legal files and assist in developing workflows.
• Provide administrative support to the Legal & Procurement Manager.
• Audit existing vendor and commercial contracts.
• Process standard agreements and manage contract renewals.
• Support the DealDesk team in generating commercial agreements.

Requirements

• Experience as a paralegal, contract administrator, or legal assistant.
• Strong organizational skills and attention to detail.
• Proactive approach and ownership of tasks.
• Ability to embrace technology and learn new systems.
• Clear and concise communication skills.
• Proven track record of managing documents and deadlines.
• Experience in contract management and vendor support.
• Ability to work collaboratively across departments.
• Familiarity with legal documents like MSAs, NDAs, and SOWs.
• Tech-savvy with a willingness to learn new tools.

Benefits

• Opportunity to shape the role and contribute to the team's success.
• Work in a dynamic and supportive environment.
• Engage with various teams and departments.
• Develop skills in legal operations and contract management.
• Contribute to the efficiency of legal and procurement processes.