Virtual Purchasing Assistant - Remote

Overview

The Virtual Purchasing Assistant (Purchasing Admin) is a remote role responsible for supporting the purchasing function through digital workflows, including creating and managing electronic purchase orders, maintaining vendor and item data, and coordinating with suppliers via email and online platforms.

In Short

• Create, submit, and update purchase orders in the ERP/purchasing system.
• Communicate with suppliers digitally to request quotes and confirm pricing.
• Maintain accurate vendor, item, and pricing records.
• Support inventory and job buyouts by entering and updating project specific POs.
• Run and format recurring reports on spending and pricing trends.
• Assist with digital fleet/asset tracking as needed.
• Ensure all purchasing activities follow internal procurement policies.
• Monitor market and commodity pricing for key electrical materials.

Requirements

• Experience in purchasing or procurement, preferably in construction or electrical contracting.
• Proficiency with Microsoft 365 tools and ERP/purchasing systems like Sage.
• Strong written and verbal communication skills.
• Ability to analyze quotes and assess supplier performance trends.
• An associate’s degree in Supply Chain, Business, or a related field is a plus.
• Reliable high-speed internet and appropriate home workspace.

Benefits

• Remote work flexibility.
• Opportunity to work in a supportive team environment.
• Engagement with various suppliers and vendors.
• Development of skills in procurement and supply chain management.