Medical Executive Assistant - Remote

Overview

The Executive Assistant to the Clinical Director provides comprehensive administrative support to both the Residential Clinical Director and the Outpatient Clinical Director. This remote position plays a vital role in ensuring clinical operations run efficiently by managing day-to-day administrative tasks, developing materials, and supporting high-level projects. This position requires excellent communication, organization, and technical skills, as well as the ability to anticipate needs and follow through with minimal direction.

In Short

• Coordinate and manage schedules for the Clinical Director.
• Support scheduling of clinical and administrative meetings.
• Assist with preparation of documents and presentations.
• Draft, format, and proofread communication materials.
• Develop and maintain tracking spreadsheets and project trackers.
• Organize and maintain digital filing systems.
• Attend meetings to take notes and track action items.
• Ensure timely documentation of clinical metrics.
• Compile data for audits and quality assurance processes.
• Communicate professionally with internal departments and partners.

Requirements

• Excellent communication skills.
• Strong organizational skills.
• Proficiency in Excel and Outlook.
• Ability to maintain confidentiality.
• Experience in project management.
• Attention to detail.
• Ability to work independently.
• Proactive problem-solving skills.
• Experience in administrative roles.
• Ability to track progress on multiple tasks.

Benefits

• Remote working opportunity.
• Supportive work environment.
• Professional development opportunities.
• Flexible work schedule.
• Collaboration with clinical leadership.
• Opportunity to improve clinical operations.
• Engagement in high-level projects.
• Contribution to quality improvement initiatives.
• Networking with community partners.
• Confidential work environment.