Bid Estimator Coordinator - Remote

Overview

We are seeking a highly organized and proactive Bid Estimator Coordinator to support our HVAC and Plumbing estimating teams. This fully remote position plays a vital role in coordinating all aspects of the bid process—ensuring that proposals are complete, accurate, and submitted on time. The ideal candidate is detail-oriented, a strong communicator, and highly proficient in Microsoft Excel. Construction or engineering experience is preferred but not required.

In Short

• Bid Package Management
• Coordinate and track bid proposals from initiation to submission
• Ensure all estimate packages include vendor quotes, subcontractor bids, takeoffs, specifications, and scope clarifications
• Organize files for executive review and maintain consistent folder structures
• Vendor & Subcontractor Coordination
• Solicit and track supplier and subcontractor pricing
• Maintain and update a bid contact database with key partners
• Ensure all quotes are documented and properly saved for reference
• Estimating Support
• Collaborate with HVAC and Plumbing estimators on bid deadlines and scheduling

Requirements

• Must have prior remote work experience and a proven ability to self-manage in a virtual setting
• Strong proficiency in Microsoft Excel is a must (pivot tables, lookups, formatting, etc.)
• Detail-oriented with strong organizational and follow-up skills
• Excellent written and verbal communication skills

Benefits

• Experience in construction, engineering, or MEP (Mechanical, Electrical, Plumbing) industries is a plus
• Familiarity with estimating tools (Pinnacle, PlanSwift, Bluebeam) is a plus
• Prior experience supporting estimating, project management, or construction administration