Office Manager (m/f/d) - 100% Remote

Overview

You ensure that our rapidly growing remote company runs smoothly internally – administratively, operationally, and organizationally. You take responsibility for central back-office processes and continuously develop them. You work closely with our Head of Operations to bring structure, control, and reliability to all admin processes.

In Short

• Responsible for core administrative processes including dunning, collection, and communication with external service providers.
• Contract checks, document management, and digital archiving.
• Preparation for accounting and coordination with tax advisors.
• Monitoring and maintenance of Stripe, Moss, commission tables, access, etc.
• Monthly reports and forecasts (expenses, savings potential, deviations).
• Independent analyses with recommendations for management.
• Task delegation and control with our Executive Assistant.
• Onboarding new employees (access, documents, tools, welcome structure).
• Support in HR processes and preparatory tasks for payroll accounting.
• Optional perspective in quality assurance and control in customer support.

Requirements

• Several years of experience in back office/operations/administration.
• Structured and proactive working style – you recognize gaps before others do.
• Strong organizational and communication skills.
• High degree of responsibility and drive.
• Very good knowledge of digital tools (e.g., Google Workspace, Slack, Asana, Lexoffice, Moss, Stripe, etc.).
• Ideally experience with preparatory accounting, communication with tax advisors, and contract matters.
• Interest in controlling/reporting/forecasting and good numerical understanding.
• Fluent in German and English, both spoken and written.

Benefits

• Opportunity for further development into a leading role in operations/administration.
• Creative freedom in a rapidly growing digital company.
• Close collaboration with management and Head of Operations.
• High promotion opportunities and flat hierarchies.