Staff Accountant - Remote

Overview

Prepared is seeking a detail-oriented and proactive Staff Accountant to join our growing Finance team. In this role, you’ll take ownership of core accounting functions previously outsourced, playing a critical part in building the financial foundation of a fast-scaling, mission-driven company. Your work will directly impact the accuracy and reliability of Prepared’s financial reporting and collections processes.

In Short

• Accounts Receivable (AR): Apply customer payments, track outstanding balances, and assist with collections efforts.
• Collections: Manage collection efforts and outreach. Partner with CSMs for customer communications and reduce days sales outstanding (DSO).
• Accounts Payable (AP): Enter and code vendor bills in our bill pay system, ensuring accurate general ledger classification.
• Credit Card and Expense Management: Code corporate credit card expenses and collect corresponding receipts. Review employee-submitted expense reports for proper coding, documentation, and policy compliance.
• Month-End & Year-End Close: Prepare bank and credit card reconciliations. Support journal entry preparation, accruals, and other closing tasks as needed. Assist with audits and tax preparation as needed.
• Documentation & Compliance: Maintain thorough transaction documentation to support audit readiness and internal controls.
• Cross-Functional Collaboration: Liaise with employees across departments to ensure accurate reporting and timely submissions.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field (required)
• 2–4 years of experience in GAAP accounting, ideally within a SaaS or high-growth tech environment
• Strong proficiency with QuickBooks Online and Excel
• Familiarity with ASC 606 revenue recognition standards
• Clear communicator with the professionalism to handle vendor and customer interactions (esp. for collections)
• Highly organized and detail-oriented; thrives in fast-paced, remote-first environments
• Bonus: Experience with Ramp or similar AP/expense platforms; exposure to annual audits

Benefits

• Remote-First Culture
• Medical, Dental, and Vision Benefits
• 401k + Free Financial Advisors with Betterment
• Monthly Cell Phone Stipend
• Unlimited Time Off + 15 Observed Holidays
• 12 Weeks of Paid Parental Leave (birthing + non-birthing parents)
• Visit a PSAP (911 Center)
• WeWork Membership for All Employees
• Annual Company Offsite
• AI Tools like ChatGPT + NotionAI
• $500 Work from Home Budget