Executive Assistant (Healthcare Legal Services) - Remote

Overview

The Executive Assistant will support the leadership and operations teams of a mission-driven legal services firm in the healthcare and innovation sector, ensuring efficient daily operations.

In Short

• Manage internal and client-facing scheduling for attorneys and partners.
• Monitor operations inboxes for timely responses.
• Support billing workflows using Clio or equivalent systems.
• Collaborate with the Operations Manager on internal initiatives.
• Prepare meeting agendas and track follow-up tasks.
• Maintain digital filing systems in Microsoft SharePoint and Teams.
• Coordinate event logistics and firm-wide projects.
• Ensure operational documents are up-to-date.
• Track billable hours and expenses for timely client follow-ups.
• Support attorney correspondence and leadership communications.

Requirements

• Strong written and verbal communication skills in English.
• Experience with calendar management and scheduling tools.
• Proficiency in Microsoft Outlook, SharePoint, and Teams.
• Familiarity with billing and invoicing systems, preferably Clio.
• Organizational skills and attention to detail.
• Ability to manage multiple tasks and projects simultaneously.
• Experience with project management tools like Asana.
• Ability to work in a fast-paced environment.
• Experience in a legal or healthcare setting is a plus.
• Strong problem-solving skills and initiative.

Benefits

• Work remotely from anywhere in the Philippines.
• Opportunity to work with top startups in the US and EU.
• Potential for career growth and development.
• Collaborate with a dynamic leadership team.
• Engage in meaningful work in the healthcare sector.