Executive Assistant - Remote

Overview

We are seeking a highly organized and resourceful Executive Assistant to provide high-level administrative support to our leadership team. This role will involve managing the executive’s calendar, scheduling meetings, handling correspondence, preparing reports, and assisting with ad-hoc projects, including marketing tasks, CRM management, creating content in Canva and basic accounting tasks. The ideal candidate will be proactive, detail-oriented, and able to handle a variety of administrative and operational duties.

In Short

• Manage complex calendar and schedule appointments, meetings, and travel arrangements for executives.
• Coordinate and prepare materials for meetings, including agendas, reports, and presentations.
• Handle executive correspondence and communicate effectively with internal and external stakeholders.
• Prepare high-level reports, including data analysis and summaries for leadership.
• Assist with ad-hoc projects and tasks as needed, providing executive support across various functions.
• Maintain and update CRM systems (e.g., Salesforce, HubSpot) with client details, meeting notes, and action items.
• Assist with marketing tasks, including email campaigns, content creation, and social media updates.
• Utilize Canva to create visually appealing marketing materials (e.g., flyers, brochures, social media graphics).
• Assist with basic accounting tasks such as processing invoices, tracking expenses, and maintaining accurate financial records.
• Help reconcile accounts and prepare reports for financial reviews, working closely with the finance team.

Requirements

• Proactive and detail-oriented.
• Ability to handle a variety of administrative and operational duties.
• Experience with CRM systems.
• Familiarity with marketing tasks and content creation.
• Basic knowledge of accounting principles.

Benefits

• Opportunity to work with leadership.
• Flexible working environment.
• Professional development opportunities.