Executive Assistant - Remote

Overview

Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations and finance teams can manage their drivers, vehicles, equipment, and fleet related spend in a single system. Combined with industry leading AI, the Motive platform gives you complete visibility and control, and significantly reduces manual workloads by automating and simplifying tasks.

Motive serves nearly 100,000 customers – from Fortune 500 enterprises to small businesses – across a wide range of industries, including transportation and logistics, construction, energy, field service, manufacturing, agriculture, food and beverage, retail, and the public sector.

Visit gomotive.com to learn more.

In Short

• Maintain a high level of discretion and strive for perfection.
• Work with executive staff and report directly to the CIO.
• Schedule and update executives' calendar appointments.
• Arrange travel and register executives/staff for meetings.
• Act as the point of contact between executives and clients.
• Plan and arrange executive/team offsites and events.
• Prepare memos, letters, and other correspondence.
• Maintain organization charts and email distribution lists.
• Assist with preparation of meetings and booking conference rooms.
• Prepare reports by collecting and analyzing information.

Requirements

• Graduation / College Degree.
• 2+ years of experience as an EA in a startup environment.
• Excellent written and verbal communication skills.
• Great time management and organizational skills.
• Amazing attention to detail.
• Able to handle high levels of pressure and stress.
• Able to manage continuous change and shifting priorities.
• Proficiency in MS Excel and MS PowerPoint.
• Maintains a high level of confidentiality.
• Ability to prioritize inquiries and communicate them to the Executive.

Benefits

• Creating a diverse and inclusive workplace is one of Motive's core values.
• We are an equal opportunity employer and welcome people of different backgrounds.