Remote Executive Support Administrator

Overview

This position involves providing high-level administrative support to senior leadership in a fast-paced healthcare environment, enabling efficient execution of strategic and clinical priorities.

In Short

• Promote compliance, confidentiality, and quality system requirements.
• Manage calendars, coordinate meetings, and plan travel for senior leaders.
• Prepare agendas, briefing materials, and follow-up action items for meetings.
• Serve as the main liaison between executives and various stakeholders.
• Support cross-functional coordination among different teams.
• Assist in the preparation and formatting of executive-level documents.
• Track priorities and deadlines for timely execution of initiatives.
• Provide logistical support for scientific and medical meetings.
• Handle sensitive information with discretion and professionalism.
• Identify opportunities for improving administrative processes.

Requirements

• Associate’s degree required; bachelor's degree preferred.
• Minimum 5+ years of experience supporting senior executives.
• Experience in healthcare, medical devices, or life sciences preferred.
• Excellent verbal and written communication skills in English.
• Strong organizational skills and ability to manage multiple priorities.
• Ability to operate effectively in a fast-paced, confidential environment.
• High level of professionalism and interpersonal skills.
• Proficiency with Microsoft Office and collaboration tools.
• Ability to work independently and collaborate with global teams.

Benefits

• Medical, dental, and vision insurance.
• 401(k) retirement plan.
• Life insurance.
• Long-term and short-term disability insurance.
• Paid parking/public transportation.
• Paid time off and sick leave.
• Flexible working environment to support professional growth.