Remote Administrative Support

Overview

We are seeking a highly organized, process-driven Remote Administrative Support professional to assist with repeatable, execution-focused tasks for a General Contracting team. This role supports subcontractor setup, document control, inbox and file management, and CRM data accuracy for business development and preconstruction activities.

In Short

• Create subcontractor and vendor profiles in BuilderTrend.
• Send standard qualification request emails requesting required documents.
• Confirm receipt of required documents.
• Monitor estimating and preconstruction inboxes during assigned hours.
• Maintain organization of prospect and preconstruction project folders.
• Enter and update project data in Pipedrive.
• Follow written procedures, checklists, and templates exactly as provided.
• Maintain strict confidentiality of pricing, contracts, and proprietary data.
• Communicate task completion and note missing items or exceptions.
• Escalate any task that falls outside defined processes to internal staff.

Requirements

• Strong administrative and document management experience.
• High attention to detail and accuracy.
• Ability to follow structured processes without deviation.
• Excellent organizational and file management skills.
• Clear written communication and reliable follow-through.
• Comfortable working with cloud file systems and project folders.

Benefits

• Work from the comfort of your home.
• Flexible work hours.
• Opportunity to work with a dynamic team.
• Gain experience in a growing industry.