Recruiting Coordinator (Contract) - Remote

Overview

We’re looking for a Recruiting Coordinator (Contractor) to join our Talent team at Harvey AI and help keep our hiring process running smoothly. In this role, you’ll be the go-to person for scheduling interviews, staying organized, and making sure every candidate has a great experience from start to finish.

In Short

• Partner with recruiters and hiring managers to deliver a smooth and positive candidate experience
• Ensure in-person interview days are seamless — greeting candidates, prepping rooms, and supporting logistics onsite
• Maintain scheduling tools and help troubleshoot when things shift or need reworking
• Support recruiting operations projects focused on process improvement and team efficiency
• Keep our applicant tracking system (Ashby) updated with accurate and timely information
• Collaborate closely with teammates across the Talent team to ensure consistency and quality

Requirements

• 1–3 years of experience in recruiting coordination, admin assistance, customer service or operations in a fast-paced environment
• Experience working with Ashby (our primary ATS) or a similar applicant tracking system
• A highly organized approach and comfort managing lots of moving parts at once
• A friendly, clear, and professional communication style — especially over email and Slack
• The ability to solve problems independently, adjust to changes quickly, and stay cool under pressure
• A love of creating structure, staying on top of details, and helping others succeed
• Proficiency in Google Workspace (Docs, Sheets, Calendar, etc.)

Benefits

• Competitive compensation
• Opportunity to work with a world-class team
• Experience in a fast-paced, innovative environment
• Chance to be part of a growing company in the AI space