Administrative Assistant, Finance - Remote

Overview

The Administrative Assistant will provide essential support to finance leaders in Costa Mesa, CA, ensuring efficient calendar management, event preparation, and travel coordination.

In Short

• Support three finance leaders based in Costa Mesa, CA.
• Manage scheduling of high-priority meetings with executives.
• Prepare Excel and PowerPoint documents and presentations.
• Act as a communication gatekeeper for the finance team.
• Coordinate travel planning and arrangements.
• Maintain calendars and track schedules.
• Lead day-to-day office operations for the North America finance team.
• Utilize advanced O365 tools, including Outlook.
• Foster a collaborative environment with other executive assistants.
• Participate in employee engagement initiatives and team events.

Requirements

• Minimum 5 years of experience supporting senior executives.
• Excellent project management skills.
• Advanced user of O365 suite.
• Experience with Copilot and AI tools.
• Familiarity with Canva for visual presentations.
• Ability to work in a hybrid environment.
• Strong communication and organizational skills.

Benefits

• Competitive compensation package and bonus plan.
• Core benefits including medical, dental, vision, and 401K matching.
• Flexible work environment with options for remote and hybrid work.
• Flexible time off including vacation and volunteer time off.
• A supportive and inclusive workplace culture.