Administration Specialist - CRM Facility - Remote

Overview

The Administration Specialist will provide high-quality administrative, coordination, and documentation support to the Critical Raw Materials Facility (CRMF) and the European Raw Materials Alliance (ERMA), facilitating smooth communication with the European Commission and stakeholders.

In Short

• Provide end-to-end administrative support across international partnerships.
• Implement relevant policies and programmes for CRMF and ERMA.
• Maintain stakeholder records and ensure data protection compliance.
• Prepare documentation for committee reporting and meetings.
• Handle queries and manage communications for CRMF/ERMA.
• Coordinate logistics for site visits and business missions.
• Support communications and dissemination activities.
• Ensure alignment with internal processes and EC requirements.
• Work collaboratively with the EITRM Communications Team.
• Manage investment pipeline documentation and stakeholder interactions.

Requirements

• 3+ years of administrative coordination experience in an EU or international environment.
• Experience preparing board materials and managing document controls.
• Familiarity with EU stakeholders and meeting protocols.
• Understanding of data protection and GDPR practices.
• Bachelor’s degree in administration, international relations, or related field.
• Fluency in English with strong drafting skills.
• Excellent written communication and document production skills.
• Strong organizational and time-management skills.
• Diplomatic liaison skills and stakeholder service orientation.
• Experience in event coordination.

Benefits

• Opportunity to work in a mission-driven environment.
• Remote work flexibility within the EU.
• Exposure to international partnerships and EU-funded programmes.
• Professional development opportunities.
• Collaborative team environment.