Executive Assistant - Remote

Overview

As an Executive Assistant at Assistantly, you'll be the backbone of our clients' operations, ensuring everything runs smoothly behind the scenes.

In Short

• Organize and manage the executive’s schedule, including meetings, appointments, and travel arrangements.
• Manage emails, phone calls, and other correspondence, responding on behalf of the executive as needed.
• Assist with tracking deadlines, milestones, and deliverables, ensuring projects stay on course.
• Liaise with other team members and departments to ensure smooth communication and workflow.
• Anticipate the executive’s needs and proactively address them to enhance productivity.
• Organize and maintain digital files and documents, ensuring they are easily accessible.
• Handle expense tracking, invoice processing, and document formatting with precision.
• Act as a point of contact between the executive and external stakeholders, including clients, partners, and vendors.
• Manage and coordinate travel plans, including booking flights, accommodations, and transportation.
• Prepare agendas, materials, and minutes for meetings, ensuring the executive is well-prepared.

Requirements

• Proven experience as an Executive Assistant or similar role.
• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.
• Ability to handle sensitive information with discretion.
• Proficiency in office software (e.g., MS Office, Google Workspace).
• Ability to work independently and prioritize tasks effectively.
• Attention to detail and problem-solving skills.

Benefits

• Flexible working hours.
• Opportunity to work with a diverse team.
• Access to professional development resources.
• Competitive compensation package.
• Work from anywhere.