Executive Assistant - Remote

Overview

This role is for a proactive and organized Executive Assistant who will support engineering founders by managing projects, proposals, and administrative tasks to ensure smooth operations.

In Short

• Work with founders to optimize project management systems.
• Prepare and submit RFPs and proposals for engineering projects.
• Create visually compelling documents using Adobe InDesign.
• Manage client correspondence and internal communication.
• Support future marketing initiatives and social media presence.
• Identify workflow inefficiencies and propose improvements.
• Maintain organized digital systems for efficient operations.
• Thrive in a high-growth environment with varying daily tasks.
• Bring order to complexity and beauty to the process.
• Help build momentum for a high-impact engineering team.

Requirements

• Experience as an executive assistant or project coordinator.
• Proficient in Adobe InDesign for creating marketing collateral.
• Experience managing RFPs and compliance-heavy submissions.
• Familiarity with G Suite and project management tools.
• Strong organizational and creative skills.
• Ability to work independently and meet deadlines.
• Comfortable juggling creative and operational tasks.
• Strong intuition and problem-solving skills.
• Ability to thrive in a fast-paced setting.
• Willingness to take ownership of tasks and processes.

Benefits

• Competitive compensation based on experience.
• Opportunity to work with mission-driven engineering founders.
• Flexible work environment with remote options.
• Chance to support high-impact projects.
• Engagement in a dynamic and growing team.
• Potential for growth into marketing and social media roles.