Virtual Assistant – Property Management & Broker Support - Remote

Overview

The Executive Virtual Assistant will provide direct support to a Brooklyn-based property management company and its lead broker, ensuring smooth management of properties and assisting the broker with organization and client communications.

In Short

• Manage tenant communications, including calls regarding rent, maintenance, and updates
• Assist with property management tasks across multiple buildings in NYC
• Perform administrative support for the lead broker (emails, documents, scheduling)
• Pay bills and handle simple bookkeeping tasks
• Support in QuickBooks for expense tracking, invoices, and financial records
• Proactively follow up on deadlines, payments, and tasks
• Coordinate with clients and team via WhatsApp and group chats
• Manage broker’s calendar and scheduling
• Join existing systems and suggest improvements

Requirements

• Experience in property management support (tenant coordination, admin, follow-ups)
• Strong administrative skills (calendar, inbox, scheduling)
• Bookkeeping knowledge – preferably QuickBooks
• Ability to make and receive calls to US clients/tenants
• Strong written & verbal English fluency
• Highly proactive, reliable, and detail-oriented
• Comfortable with WhatsApp group chats and business communication tools

Benefits

• Flexible working hours
• Work from anywhere
• Opportunity to grow within the company