Senior Executive Virtual Assistant (Healthcare, Legal & Business Support) - Remote

Overview

A vascular surgeon and entrepreneur is seeking a highly experienced Executive Virtual Assistant to provide administrative, operational, and strategic support across multiple ventures.

In Short

• Manage podcast outreach, event bookings, and interview scheduling.
• Coordinate calendar appointments for media engagements.
• Research speaking opportunities and podcast guest features.
• Track active cases, deadlines, and billable hours for a medical-legal consulting practice.
• Prepare and send monthly invoices to law firms.
• Respond to new client inquiries from website/email.
• Support onboarding of patients and manage social media marketing calendar.
• Organize and streamline workflows across ventures.
• Develop efficient systems for tracking tasks and client communications.
• Act as a gatekeeper and trusted partner for the client.

Requirements

• Minimum 3–4 years’ experience as an Executive Assistant or Senior VA.
• Proven ability to work independently and create processes/SOPs.
• Strong background in administration, client communication, and operations.
• Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and Canva.
• Excellent English communication skills (written and verbal).
• Strong organizational skills with the ability to manage multiple businesses simultaneously.
• Proactive, reliable, and able to anticipate needs.

Benefits

• Flexible working hours.
• Opportunity to work with a diverse set of ventures.
• Remote work environment.
• Professional growth opportunities.