Senior Executive Assistant (C-Suite Support) - Remote

Overview

We are seeking a highly experienced, proactive Senior Executive Assistant to support the COO of a large wholesale insurance distribution group. This role goes beyond basic admin and requires someone who can operate in a fast-paced, high-growth environment, balancing structure with flexibility.

In Short

• Full executive support for the COO, including calendar, travel, and meeting coordination
• Expense management and submission via Workday Expense
• Handling correspondence and following up on action items
• Creating and improving processes where needed (SOPs)
• Delegated project management and operational tasks
• Liaising with internal teams and external partners professionally
• Data handling and reporting using Microsoft Excel (Power BI a plus)
• Proactively identifying ways to reduce the COO’s workload

Requirements

• 3–4+ years of Executive Assistant experience supporting C-suite or senior leadership
• Background in fast-paced, high-growth environments (startup or similar)
• Advanced skills in Microsoft Outlook, Excel, and general MS Office Suite
• Experience with Workday (or similar expense management systems)
• Excellent written and verbal English communication skills (client-facing capable)
• Strong organizational and time management abilities
• Ability to work full-time in Eastern Standard Time (EST)
• Proactive problem-solving and decision-making skills
• Comfortable with ambiguity and changing priorities

Benefits

• Power BI / Microsoft Power Apps experience
• Insurance or financial services industry exposure
• Schedule: Full-Time, Monday–Friday, aligned with Eastern Standard Time