Senior Executive Assistant (Biotech) - Remote

Overview

We’re hiring a seasoned Executive Assistant to support a biotech executive with heavy scheduling across multiple parties, complex travel/conference logistics, and proactive outreach to secure meetings with high-value contacts at industry events.

In Short

• Support a biotech executive with scheduling and travel.
• Coordinate multi-party scheduling and manage inbox/calendar.
• Book travel and create detailed itineraries.
• Conduct conference research and outreach to secure meetings.
• Maintain tasks in ClickUp and prepare briefs.
• Work part-time with the option to convert to full-time.
• Must work U.S. business hours.
• Must have 5+ years of EA experience.
• Excellent written English required for outreach.
• Adhere to strict IT/security policies.

Requirements

• 5+ years Executive Assistant experience in fast-paced environments.
• Proven multi-party scheduling experience.
• End-to-end travel planning skills.
• Experience in conference research and outreach.
• Proficiency in Outlook, Microsoft 365, LinkedIn, ClickUp, Excel/Google Sheets.
• Excellent written English for professional outreach.
• High discretion with confidential information.
• Comfortable working U.S. hours.

Benefits

• Flexible part-time hours with the possibility of full-time.
• Opportunity to work in the biotech industry.
• Remote work with U.S. time zone alignment.
• Exposure to high-value industry contacts.
• Engagement in a regulated and security-conscious environment.