Part-Time Executive & Personal Virtual Assistant - Remote

Overview

The Executive & Personal Virtual Assistant will provide high-level administrative, organizational, and personal support to the President of a managed IT services company. The ideal candidate is proactive, detail-oriented, highly organized, and experienced in supporting executives with both business and personal tasks.

In Short

• Manage and organize email inbox, prioritizing and flagging critical items.
• Coordinate and maintain complex calendars, schedule meetings, and avoid conflicts.
• Arrange domestic and international travel, including itineraries and accommodations.
• Pull and review monthly financials (P&L) and flag anomalies or changes from previous months.
• Conduct research, compile data, and prepare summaries for decision-making.
• Assist with light project management tasks.
• Manage personal errands (e.g., pharmacy changes, household tasks).
• Coordinate with household staff (e.g., nanny) and assist with family logistics.
• Create grocery lists, meal prep ideas, and kid-friendly lunch plans.
• Suggest and research weekend family activities/events.

Requirements

• 3–4+ years of executive or senior administrative assistant experience.
• Proven ability to work independently, think critically, and anticipate needs.
• Strong organizational and multitasking skills.
• Excellent written and verbal English communication skills.
• Proficiency in Microsoft Excel, Outlook, and general Microsoft Suite tools.
• High attention to detail and ability to maintain confidentiality.
• Experience supporting individuals with ADHD or ability to adapt to fast-paced, shifting priorities.

Benefits

• 20 hours/week to start, flexible within Monday–Friday.
• Central Time (CT) overlap required.
• No regular weekend work expected.