Executive Virtual Assistant (Operations, Client Support & Project Management) - Remote

Overview

We are seeking a highly organized, tech-savvy, and proactive Executive Virtual Assistant to support a rapidly growing global coaching and training company. The ideal candidate will serve as the right hand to the founder, managing operational tasks, client communications, and project coordination.

In Short

• Manage invoices and payments
• Calendar management and meeting scheduling
• Proactively add and coordinate meetings across the team
• Inbox and email management
• Draft and send client communications
• Follow up with clients post-contract to ensure onboarding is smooth
• Schedule and coordinate onboarding calls and follow-ups
• Ensure clients are actively engaging with services
• Support customer outreach and engagement initiatives
• Track and follow through on client deliverables

Requirements

• Minimum 3 years’ experience as an Executive Assistant or high-level VA
• Proven ability to thrive in a fast-paced, high-growth environment
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• Tech-savvy and quick to learn new tools
• Proactive problem solver with strong attention to detail
• Comfortable taking ownership of tasks and following through independently

Benefits

• Full-Time, 40 hours/week
• Must be able to work Eastern Time (ET) hours or with significant overlap