Executive Virtual Assistant - Clinical Laboratory - Remote

Overview

The Executive Virtual Assistant will act as an extension of the VP, managing day-to-day administrative operations in a fast-paced, startup-style clinical laboratory environment. This role requires relentless follow-up, coordination, and proactive management of leadership tasks to free up executive time for strategic initiatives.

In Short

• Manage executive inbox, calendar, and meeting schedules.
• Prepare leadership teams for weekly meetings.
• Take detailed meeting minutes and execute follow-up actions.
• Conduct consistent follow-ups with team members to ensure task completion.
• Coordinate with internal departments to maintain workflow efficiency.
• Handle confidential information in compliance with HIPAA and CLIA standards.
• Support strategic projects and operational improvements.

Requirements

• 4+ years’ experience as an Executive Assistant or high-level VA.
• Proven track record in fast-paced, deadline-driven environments.
• Strong organizational and follow-up skills (“relentless” task tracking).
• Ability to work PST hours, including weekends as needed.
• High attention to detail and discretion with sensitive information.
• Excellent written and verbal communication skills.
• Tech-savvy and adaptable to multiple software platforms.

Benefits

• Opportunity to work in a dynamic clinical laboratory environment.
• Flexible working hours.
• Supportive team culture.
• Professional growth opportunities.