Executive Assistant - Project Coordinator (Advertising Production) - Remote

Overview

The Executive Assistant - Project Coordinator will support a busy freelance producer in the advertising industry, focusing on organizing multiple ongoing projects and ensuring deadlines are met.

In Short

• Act as a project management assistant—organize and track multiple jobs across different agencies.
• Maintain clear schedules, budgets, and timelines, ensuring all production milestones are met.
• Organize priorities and delegate tasks to the producer.
• Assist with calendar management and task tracking via Google Workspace.
• Keep communication organized across clients and vendors.
• Provide general executive assistant support.
• Proactively anticipate needs and suggest solutions to improve workflow.

Requirements

• 3–4 years experience as an Executive Assistant, Project Coordinator, or similar role.
• Strong organizational and project management skills.
• Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets).
• Excellent communication skills in English.
• Ability to work Eastern Standard Time (EST) hours.
• Proactive mindset—able to anticipate needs and keep projects on track.
• Comfortable learning advertising/production terms and processes.

Benefits

• Opportunity to work in the dynamic advertising industry.
• Gain experience in project coordination and management.
• Flexible working environment.