Executive Assistant / Operations Support - Remote

Overview

We are seeking a highly organized, tech-savvy Executive Assistant to support a consultant who manages key leadership roles across three international companies in the growth, finance, operations, and marketing space. The ideal candidate will act as a right hand — managing communication, streamlining workflow, tracking priorities, and ensuring deadlines are met across multiple organizations and time zones. This role requires excellent multitasking skills, strong communication, and the ability to bring structure and calm to a fast-paced, ever-changing environment. You’ll help keep projects moving forward, handle administrative tasks, and support both professional and personal organization.

In Short

• Manage the executive’s inboxes across multiple companies.
• Draft, organize, and respond to emails on behalf of the executive.
• Coordinate and schedule meetings across multiple time zones.
• Track and follow up on ongoing deliverables across different companies.
• Assist in setting up and maintaining digital systems.
• Perform research and prepare quick briefs for meetings.
• Support light project management tasks.
• Provide daily and weekly recaps of key priorities.
• Proactive problem-solver with excellent judgment.
• Excited to grow with the role.

Requirements

• 3+ years of experience as an Executive Assistant or similar role.
• Excellent written and verbal communication skills in English.
• Proficiency with Google Workspace, HubSpot, Dropbox, and task management tools.
• Strong organizational and time management skills.
• Comfortable working across multiple businesses.
• Strategic thinker who can identify urgent vs. important tasks.

Benefits

• Flexible working hours.
• Opportunity to transition to full-time as responsibilities expand.
• Work in a fast-paced environment.
• Support from a diverse team across international companies.