Executive Assistant (Operations & Admin Support) - Remote

Overview

We are seeking a detail-oriented and proactive Executive Virtual Assistant to support a small business owner in staying on top of scheduling, follow-ups, reporting, and administrative tasks.

In Short

• Part-time role with potential to grow into full-time.
• Support scheduling and calendar management.
• Track follow-ups from meetings and ensure action items are completed.
• Maintain accurate meeting notes and send recaps.
• Check timesheets and report how team members spend their time.
• Assist with email screening and prioritization.
• Organize information and structure tasks.
• Proactive issue flagging and solution suggestion.
• Future scope may include invoicing and financial reporting.
• Must be comfortable with Microsoft Office Suite, especially Excel.

Requirements

• Strong proficiency in Microsoft Office Suite.
• Excellent organizational skills and attention to detail.
• Ability to proactively flag issues and suggest solutions.
• Skilled at structuring and prioritizing tasks.
• Clear, professional written and verbal communication.

Benefits

• Flexible work environment.
• Opportunity for role expansion as company grows.
• Supportive work culture.
• Work closely with a small business owner.