Executive Assistant (Operations) - Remote

Overview

We are seeking a highly organised and proactive Executive Assistant (EA) to support James and the operations team. This role is ideal for someone who thrives in a fast-paced, multi-faceted environment and enjoys managing both administrative and field-related responsibilities.

In Short

• Serve as the first responder for all incoming leads.
• Manage office and field calendars to prevent double-booking.
• Draft and send client updates.
• Source, order, schedule, and track all materials.
• Conduct weekly checks of website forms and SEO reports.
• Research and draft paperwork for grants and funding.
• Build checklists and onboarding trackers for new hires.
• Deliver weekly reports covering leads and site issues.
• Maintain a live “Materials Tracker” updated daily.
• Achieve success metrics for lead response time and material delivery.

Requirements

• 3–5 years of experience as an Executive Assistant or similar role.
• Strong organisational and time management skills.
• Experience with scheduling tools like Jobber and Google Workspace.
• Proactive problem-solving skills and attention to detail.
• Ability to work independently while aligning with leadership.

Benefits

• Opportunity to work in a fast-paced, dynamic environment.
• Support for professional growth and development.
• Engagement in strategic projects and initiatives.
• Collaboration with a dedicated operations team.
• Flexible scheduling based on project needs.