Executive Assistant for Biotech Program Support - Remote

Overview

The Executive Assistant will support an Executive Director leading a biotech program, focusing on calendar management, meeting logistics, and occasional travel support.

In Short

• Manage complex calendars and schedule meetings across time zones.
• Prepare and send Zoom links for meetings.
• Reserve workspace and meeting rooms using various systems.
• Maintain a shared task list for executive visibility.
• Coordinate with a sister organization for scheduling and logistics.
• Conduct weekly alignment meetings with the executive.
• Assist with occasional travel planning and booking.
• Provide scheduling support as the team expands.
• Use Microsoft Teams for daily communication.

Requirements

• Strong calendar management expertise.
• Proficiency in Microsoft Outlook, Zoom, and Microsoft Teams.
• Experience with workspace/meeting room reservation systems.
• Ability to handle confidential scheduling with discretion.
• Excellent English communication skills.
• Ability to work during PST overlap hours.
• Comfortable maintaining a shared task tracker.

Benefits

• Opportunity to work in a biotech program.
• Collaborate with senior leaders.
• Gain experience in project/task tracking tools.
• Potential for exposure to biotech, pharma, or research environments.
• Flexible working environment.