Executive Assistant / Editorial Operations Coordinator - Remote

Overview

Be the right hand to a book editor/writer working across multiple publishers and clients, managing administrative tasks and supporting editorial operations.

In Short

• Manage Google Calendar and scheduling.
• Translate project scopes into realistic timelines.
• Maintain trackers for manuscripts and deliverables.
• Prepare and send invoices in QuickBooks.
• Support light editorial operations such as fact-checking.
• Keep tidy SOPs/checklists and propose improvements.
• Protect confidentiality and handle sensitive materials.
• Impeccable written and spoken English is essential.
• 2–4+ years in an EA/operations or editorial coordination role.
• Proficiency with Google Workspace and QuickBooks.

Requirements

• Detail-oriented with strong follow-through.
• Comfort learning client-specific rules.
• Ability to work with some CT overlap.
• No AI usage for manuscripts/research.
• Experience in publishing or literary environments is a plus.
• Familiarity with project management tools like Bonsai.
• Light research/fact-checking background.
• Familiarity with safeguarding author/publisher IP.

Benefits

• Opportunity to work in the publishing industry.
• Flexible working hours.
• Collaborative environment with creative professionals.