Executive Assistant (Bookkeeping & Construction Operations) - Remote

Overview

We’re seeking a dependable, detail-obsessed Executive Assistant who will own day-to-day bookkeeping and operational admin across two related businesses.

In Short

• Manage day-to-day bookkeeping and operational admin.
• Enter and code financial transactions in QuickBooks.
• Manage Accounts Payable and Accounts Receivable.
• Perform bank/credit card reconciliations and maintain clean ledgers.
• Organize and archive essential documents related to construction projects.
• Prepare bid/quote comparisons for subcontractors and suppliers.
• Assist with order entry and inventory data entry.
• Maintain shared spreadsheets and digital filing.
• Draft and format letters and proposals.
• Provide proactive updates on task status and deadlines.

Requirements

• 2–4+ years of bookkeeping and/or executive admin experience.
• Hands-on QuickBooks experience.
• Familiarity with construction accounting.
• Strong Excel/Google Sheets skills.
• Excellent written and verbal communication skills.
• High attention to detail and confidentiality.
• Ability to prioritize in a fast-moving environment.
• Experience in a residential GC or building-supply environment is a plus.
• Knowledge of bill-pay platforms is nice to have.
• Basic understanding of lien waivers and subcontractor onboarding is helpful.

Benefits

• Opportunity to work in a dynamic construction environment.
• Gain experience in bookkeeping and administrative support.
• Work with a supportive team across two businesses.
• Flexible working conditions.
• Professional growth opportunities.