Events Coordinator - Remote

Overview

Aiwyn is a fast-growing software company serving the accounting profession, focused on automating firm operations to enhance cash flow and client experiences.

In Short

• Organize travel and accommodation for team members attending events.
• Manage end-to-end logistics for events, including booth selection and marketing materials.
• Create registration pages using Hubspot and manage booth demos with Calendly.
• Prepare “Know Before You Go” documents for event roles and responsibilities.
• Assist with booth setup and organization during events.
• Gather attendee lists and collaborate with sales for event success reporting.
• Support marketing and sales teams in pre-event outreach.

Requirements

• 1-3 years of experience in event coordination or related fields.
• Willingness to travel 15% of the time, primarily in May-June.
• Highly organized multitasker with project management skills.
• Curiosity about marketing and demand generation.
• Strong problem-solving abilities to anticipate challenges.
• Excellent communication skills for internal and external interactions.
• Team player who collaborates effectively with cross-functional teams.
• Detail-oriented with a focus on brand guidelines.

Benefits

• Competitive pay with freedom to solve challenging problems.
• $1,000 adventure travel stipend on work anniversary.
• Remote work-from-anywhere culture.
• Flexible PTO policy.
• World-class health benefits including mental health support.
• Stock options for full-time employees.
• 401(k) matching.