Administrative Assistant III (Executive Support) - Remote

Overview

We are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support two Vice Presidents and their teams in our Technology and Revenue organizations. From calendar management and travel planning to coordinating team meetings and events, you will be responsible for making sure the leaders are using their time in the most efficient way possible.

In Short

• Support two Vice Presidents with their respective administrative needs
• Calendar management, including scheduling meetings and deconflicting existing meetings
• Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)
• Meeting attendance to manage Zoom, track action items, and follow up with meeting attendees on action items
• Event coordination, including team operations for team building events and working onsite/offsite meetings in and around London, for which travel may be necessary
• Partner with the Leadership Support Team to coordinate needs across the wider Affirm team
• Additional administrative functions such as submitting expense reports (via Navan), travel coordination (also via Navan), preparation of documents and presentations (using Google Suite and Microsoft Office), and ad-hoc special projects

Requirements

• 2-4 years of relevant administrative experience
• Ability to work independently as well as across various teams
• Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced, dynamic environment
• Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
• Strong work ethic, professionalism, confidentiality, and good judgment
• Ability to deal with conflict as well as give and receive feedback diplomatically
• Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through

Benefits

• 100% subsidized medical coverage
• Dental and vision for you and your dependents
• Equity rewards offered by Affirm Holdings, Inc.
• Monthly stipends for health, wellness, and tech spending