Executive Assistant Coordinator - Remote

Overview

We are looking for an Assistant to the Executive Assistant to join our corporate office. This role is designed to support the Executive Assistant who manages the CEO’s time and priorities. You’ll be her right hand - helping with scheduling, communication, and day-to-day tasks.

In Short

• Help manage busy and constantly changing calendars in Outlook and Google.
• Monitor emails, Teams, calendars, and texts.
• Own the details that keep things running by managing mailings and coordinating meetings.
• Step in to resolve issues and adapt quickly when things change.
• Create and maintain SOPs, checklists, and process documents.
• Assist with building PowerPoints and proofreading documents.
• Keep the EA updated on what you’re working on and flag issues early.
• Be available during business hours and flexible for scheduling needs.

Requirements

• 3–5+ years of experience in administrative or coordinator roles.
• Strong with Microsoft Office and Google tools.
• Proficient in leveraging AI tools for drafting documents.
• Organized, detail-oriented, and proactive.
• Natural problem-solver looking for solutions.
• Professional and approachable with the ability to set boundaries.
• Discreet and trustworthy with confidential information.
• Able to handle a fast pace and shifting priorities.

Benefits

• Medical, dental, vision, 401K.
• Paid Time Off.
• Weekly Pay.
• Internal Promotion opportunities.
• Company swag.