Executive and Personal Assistant to CEO - Remote

Overview

In this role, you will handle personal and administrative matters for WBL’s Chief Executive Officer (CEO). This includes managing household operations and logistics for multiple properties, handling financial matters, facilitation and coordination of calendars/meeting scheduling, making travel arrangements, and handling ad hoc projects and needs as requested. Exceptional communication skills, impeccable attention to detail and excellent judgment will be essential as you liaise with internal and external parties to ensure seamless functioning of the CEO’s schedule, and personal and work-related matters.

In Short

• Manage and maintain the CEO’s calendar, including scheduling internal and external meetings across multiple time zones
• Screen and prioritize emails, messages, and requests for the CEO
• Coordinate travel arrangements, itineraries, and logistics for domestic and international trips
• Prepare documents, presentations, and briefing materials ahead of meetings
• Take notes during key meetings and ensure timely follow-ups on action items
• Anticipate the needs of the CEO and proactively resolve scheduling conflicts or gaps
• Support in organizing off-site meetings, company-wide events, and executive leadership sessions
• Assist with personal tasks as needed, maintaining a high level of trust and discretion
• Oversee 3 households, handling all maintenance and operational matters
• Execute complex and detailed travel arrangements (including scheduling and managing of car services and, on occasion, flight and hotel accommodations), including preparing itineraries and compiling necessary documents
• Handle expense reporting, invoice processing and other financial matters
• Other projects and duties as assigned

Requirements

• Excellent oral and written command of the English language
• Strong organizational and multitasking skills
• Ability to handle sensitive information with discretion
• Experience in administrative support roles
• Proficient in scheduling and calendar management tools
• Strong communication and interpersonal skills
• Detail-oriented with a proactive approach to problem-solving
• Ability to work independently in a remote setting
• Experience managing multiple projects simultaneously
• Flexibility to adapt to changing priorities

Benefits

• 100% remote work environment
• Opportunity to work closely with executive leadership
• Flexible working hours
• Exposure to various aspects of business operations
• Professional development opportunities