Personal Administrative Assistant - Remote

Overview

Our client is a dynamic Australian consultancy business supporting a wide range of client projects in construction, infrastructure, and property advisory.

In Short

• Handle and direct inbound phone enquiries for the business owner
• Manage the owner’s email inbox and calendar efficiently
• Coordinate travel arrangements and monitor schedules
• Assist with prioritising and managing project-related activities
• Liaise with internal staff in a fast-paced, detail-driven environment
• Update Monday.com with enquiries, project statuses, and staff allocation
• Follow up on quotes and client communications
• Post and manage content across social media platforms
• Input subcontractor invoices and bills using Xero
• Prepare and send weekly reports on project pipelines and team activities
• Support general administrative duties and follow-ups as needed

Requirements

• Proven experience as an Administrative Assistant or similar role
• Excellent organizational and multitasking abilities
• Proficient in MS Office and other relevant software
• Strong communication skills
• Ability to work independently and as part of a team
• Familiarity with project management tools like Monday.com
• Experience with Xero accounting software is a plus
• Social media management experience

Benefits

• Opportunity to work in a dynamic and supportive environment
• Potential for career growth and development
• Flexible working arrangements
• Competitive salary based on experience