Legal Administration & Workflow Coordinator - Remote

Overview

The Legal Administration & Workflow Coordinator provides senior legal administrative and workflow support across the practice. This role ensures matters, communications, systems, and internal coordination are managed efficiently, accurately, and professionally to support smooth day-to-day operations.

In Short

• Manage, monitor, and maintain workflows, task lists, and deadlines across the practice using workflow systems such as Monday.com.
• Coordinate calendars, meetings, and key priorities for fee earners to support efficient day-to-day practice operations.
• Open new client files and complete client intake processes accurately and in a timely manner.
• Monitor, triage, and allocate incoming emails and communications to ensure matters, requests, and actions are directed appropriately.
• Draft, format, and prepare straightforward legal and administrative documents using firm templates and established processes.
• Maintain accurate digital and physical filing systems, records, and matter documentation in accordance with practice standards.
• Follow up fee earners and relevant stakeholders on tasks, outstanding actions, and workflow items to assist with matter progression.
• Support the smooth flow of work across the practice by ensuring administrative and workflow tasks are completed accurately and on time.
• Liaise professionally with clients, internal stakeholders, and third parties in relation to administrative and workflow matters.
• Assist with document control, matter coordination, and general legal administration as required.
• Support internal process improvement initiatives to strengthen workflow efficiency, organisation, and administrative consistency.
• Provide light support across marketing-related activities where required, including podcast coordination, speaker scheduling, and follow-up tasks.
• Other position-level duties as they arise.

Requirements

• Experience in legal administration or a related field.
• Proficiency with workflow management tools, preferably Monday.com.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and deadlines effectively.
• Familiarity with legal document preparation and filing systems.
• Proactive approach to problem-solving and process improvement.
• Experience in client coordination and support.
• Ability to work independently and as part of a team.
• Flexibility to adapt to changing priorities and tasks.

Benefits

• Work from home opportunity.
• Day shift hours.
• Supportive team environment.
• Opportunities for professional development.
• Competitive salary and benefits package.
• Engaging and dynamic work culture.
• Access to resources for continuous learning.
• Flexible work arrangements.
• Involvement in diverse projects.
• Recognition for contributions and achievements.