Executive Assistant - Remote

Overview

The Executive Assistant will manage professional and personal correspondence and scheduling for the President, ensuring efficient operations and support for the leadership team.

In Short

• Manage correspondence and scheduling for the President.
• Ensure the CEO is prepared for meetings and calls.
• Coordinate complex scheduling and calendar management.
• Arrange travel logistics for the team.
• Provide administrative support including presentation and spreadsheet creation.
• Manage deadlines for contracts needing approval.
• Track projects and initiatives for the President.
• Attend meetings and video calls with the President.
• Generate monthly financial reports and data analytics.
• Organize team communications and plan events.

Requirements

• Maintain confidentiality of company information.
• Ten or more years of experience in an administrative role.
• Excellent written and verbal communication skills.
• Strong time-management and organizational skills.
• Proficiency with office productivity tools.
• Flexible team player willing to adapt to changes.
• Experience in local government sector is a plus.
• Must reside within 15 miles of Mission Viejo, California.

Benefits

• Opportunity to work in a dynamic environment.
• Engagement with leadership and high-level projects.
• Professional development opportunities.
• Flexible work arrangements.
• Collaborative team culture.